Project Coordinator - Mobile, Alabama
Job Summary:
> Reports to the Branch Manager – Mobile, AL
> A division of the Operations Department
> Located in Theodore, AL
Essential Job Duties & Responsibilities:
> Participate in weekly planning calls with customers and field project personnel etc.
> Daily project updates pertaining to site activities, going out to all the appropriate parties
> Work with customers on project schedules
> Work with on-site field personnel to ensure delivery schedules are met
> Communicating with field crews for updates to the customer
> Report creation/generation
> Entering data and tracking the progress of projects
> Invoice generation, approval, and disputes
> Estimate projects and put together budgets
> Write and present proposals based on estimates
> Perform site walks to determine what is needed for projects
> Understand trucking from legal loads to super loads
> Create route/site survey reports
> Understand SPMTs transports and load-outs
> Work with on-site field personnel to ensure delivery schedules are met
> Assist with tracking labor and equipment rentals for T&M projects
> Assist with tracking project progress and update clients
> Request vendor pricing for job-specific products/services (mats/barging/rental equipment/etc.)
> Review completed bids
> Assemble and organize tender packets per client-specific standards
> Request permits for equipment loads
> Review/approve project-specific vendor invoices
> Create/send out project waybills
> Track rentals for client invoicing (receivables)
> Travel as needed
Education, Experience & Skills:
> High school diploma or equivalent preferred
> Proficient in Microsoft Excel, Microsoft Office and Outlook
> Self-sense of urgency, time management and ability to work independently
> Excellent communication skills with people at all levels of the organization
> Experience with trucking/heavy transport
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